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Senior Secretary G-5

16 Май 2018 | Показана 440 пъти

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  • JOB DESCRIPTION
  • Position (Job title):
    Senior Secretary G-5
  • Position profile:
    Other
  • Ref. No:
    10008897
  • Responsibilities:
    Closing Date: 30/05/2018
    Organizational Context                                                             
    The Senior Secretary is responsible for office management, secretarial and administrative support. The incumbent is normally supervised by the Representative who provides general outline of assignments and reviews the completed work for accuracy and conformance with objectives. Subject to the nature of the task/assignment, he/she will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues. The Senior Secretary liaises with other internal or external entities to ensure effective delivery of services/out-put in the Office.
    Functional Statement                                                               
    Accountability:
    The UNHCR Office has sufficient secretarial and administrative support thus better able to meet its objectives
    Responsibilities:
    Arrange appointments and maintains supervisor’s calendar. Receive visitors; places and screens telephone calls and answers queries with discretion.
    Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.
    Prepare informal translations and may act as interpreter.
    Type correspondence, documents and reports, some of which are highly confidential.
    Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system.
    Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure follow-up. Maintain filing system for electronic and hard copy documents.
    Maybe required to assist in Human Resources tasks (attendance record, travel arrangements, preparation of travel authorisation, /claims, etc.) for staff within the unit.
    Assist in the preparation of visit programmes, briefings on issues covered by the Unit, collection of documentation for briefing kits; talking points and other material for missions, meetings and visits.
    Liaise at an appropriate level with other units/Sections, HQ services, Regional Representations and country offices, as applicable, to facilitate the work of the Unit.
    Perform other relevant duties as required.
    Authority:
    Access the relevant information and records which may be sensitive and confidential.
    Prioritise tasks and organise work independently
     
     
    Qualifications                                                                            
     
    Essential minimum qualifications, professional experience and required competencies:
    Completion of Secondary education or equivalent technical or commercial school with Secretarial training and/or certificate.
    Minimum 5 years of previous job experience relevant to the function.
    Computer skills (MS office and People soft applications).
    Fluency in English and Bulgarian, working knowledge of another relevant UN language.
     
    Desirable qualifications and competencies:
    Completion of UNHCR learning programmes or specific training relevant to functions of the position.
    Knowledge of another relevant UN language.
     
     
    Contract and Remuneration                                                    
    Initial contract, Fixed-term Appointment, initially for a period of one year, with the possibility for further extension.
    Remuneration as per UNHCR Staff Rules and Regulations. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org
     
    APPLICATION                                                                          
    Interested candidates are invited to fill a Personal History (P.11) form that can be downloaded from http://www.unhcr.org/recruit/p11new.doc or from: http://www.unhcr-centraleurope.org/en/general/employment/vacancies. Completed forms are to be submitted with a motivation letter and detailed resume in English, with copies of certificates/diplomas by e-mail, to: BULSOADM@unhcr.org. The subject line should indicate the reference number BULSO/2018/002.
    Candidates must comply with all eligibility requirements for employment in accordance with the prevailing legislative requirements in Bulgaria.
    Only shortlisted candidates will be notified. Shortlisted candidates may be required to sit for a test.
    No late applications will be accepted. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
     
  • The offer is valid for the following cities:
    Sofia
  • Job status:
    Пълен работен ден
  • Job type:
    Постоянна
  • Documents for application:


  • Preferred way of receiving the applicants' documents
    BULSOADM@unhcr.org
  • Deadline for application:
    30/05/2018
  • Industry/business sector: Other

    Additional information:

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