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Assistant Association Manager

09 Сеп 2019 | Показана 300 пъти

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  • ИНФОРМАЦИЯ ЗА ВАКАНТНАТА ПОЗИЦИЯ
  • Позиция:
    Assistant Association Manager
  • Задължения и изисквания към кандидатите:
    We are looking for аn Assistant Association Manager to be part of Kenes team – the world’s leading Professional Conference Organizers of medical and scientific events..

    Responsibilities:
    • Assist with the administration of Secretariat & Liaison Office
    • Execute all different administrative tasks
    • Management and daily response to queries in association mailbox
    • Organising of conference calls including agendas, report collation and minute taking
    • Coordinate logistic and operational aspects of face-to-face association meetings
    • Assist with administration of association’s activities and follow up of specific projects under the direction of the SAM
    • Assist with the implementation of marketing plan and marketing activities
    • Assist with member communications
    • Maintain and update information on the Associations’ website on content management system (CMS) or in coordination with webmasters /web designers
    • Assist with and coordinate development of new pages
    • Prepare KAM invoice and KAM reimbursement of out of pocket expenses
    • Maintain financial records for associations’ bookkeeping
    • Prepare outgoing invoices and claims of cost reimbursements
    • Assist with payment and reimbursement processing
    • Prepare and keep supporting documentation in line with monthly bank statements
    • Ensuring all new applications are processed correctly
    • Ensuring all renewals are processed correctly
    • Processing all payments effectively including reconciliation of credit card payments
    • Input of bank transfer, check or cash payments as required
    • Updating and maintaining member profile information
    • Management of membership directories
    • Working with the membership database system, identifying bugs and suggesting improvements to supplier
    • Responding to members on a daily basis
    • Producing mailing lists
    • Coordinating email communications in liaison with SAM
    • Liaising with Publishers and providing journal lists as required
    • Updating members’ information on association websites
    • Providing membership lists and information to 3rd parties
    • Providing regular membership statistics and reports
    • Providing adhoc membership data as requested
    • Assisting SAM to develop membership growth plans
    • Coordinating the membership booth at society and related events as required
    • Contribute to development of standards and procedures for AM operations
    • Contribute to development of databases (suppliers, venues) and operational systems
    • Proper regular filing of all relevant documents on SPS

    Requirements:
    • Fluent in English (verbal & written);
    • Excellent computer skills (Microsoft Office XP and Vista – Word, Excel, PowerPoint, Outlook);
    • Knowledge of basic finance/accounting.
    • Service orientation, accuracy, good communication and interpersonal skills
    • Ability to manage multiple tasks
    • Disciplined and highly organised
    • Ability to travel

    Education & Experience:
    • 1-2 years (University degree) or 5 years in the service industry;
    • Bachelor’s degree – advantage.

    If you are looking for stability, professional growth, long-term career and technology challenges in the sought-after companies – come and join us today!


    We can offer you:
    – Monthly food vouchers and transport coverage
    – Additional private medical and dentist insurance
    – Yoga and Bulgarian folk dances classes
    – Free Hebrew and Business English classes
    – Office Massages
    – Celebrating pre-weekend happy hours
    – Internal sports competitions
    – Top quality office environment


    In case you fit the profile and have interest in this position, please submit your English resume, using reference: AAM
    Only short-listed candidates will be contacted.
    All documents will be treated with strictest confidentiality!
  • Населено място:
    София
  • Тип заетост:
    Постоянна заетост
  • Работно време:
    Пълен работен ден
  • Работна сфера:
    Информационни технологии и телекомуникации
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  • Име на компанията: Matrix IT Global and Services Bulgaria

    Допълнителна информация: Matrix Global is the offshore/ nearshore professional services division of Matrix IT (Israel’s leading IT Company with more than 8,000 employees –www.matrix.co.il ). We offer holistic solutions and outsourcing services for high-tech companies, IT organizations and startups in various areas such as Software Engineering, QA & Testing, Professional Services, Technical Support, Art Studio, Test automation & Performance and more. Our unique highly educated, carefully selected, and meticulously trained core workforce is among the most stable and loyal in the industry. We employ more than 1,400 professionals on 3 continents (Israel, East Europe, and China), with long term relationships with more than 60 customers in 90 different projects. In addition to engineering certification, all our employees receive additional tailor-made technological training by certified trainers from John Bryce academy, Matrix’s Software Training Division and the leading IT & Technology training college in Israel. Our main offices in Eastern Europe are located in Sofia (Bulgaria) and Skopje (Macedonia). Both locations are managed by a dedicated Israeli and local team.

    Е-mail: jobs@matrix-global.info

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